International Conference on Applications of Quantum Technologies
March 1-3, 2021, Düsseldorf Airport

Privacy Policy

With the following information, we would like to give you an overview over the processing of your personal data by us and your rights under data protection legislation. Which data is processed in detail and in which way it will be used depends on the requested or agreed services. Therefore, not all parts of this information will apply to you.

In general, we, the IVAM Service GmbH, take the protection of your personal data very seriously. We point out that this website is aimed exclusively at persons of legal age.

1.Who is responsible for data processing and who can I contact?

Responsible is

IVAM Service GmbH
Joseph-von-Fraunhofer-Str. 13
DE-44227 Dortmund
+49 231 9742 168
info@ivam.de

You can reach our company data protection officer at the above-mentioned address under the addition DATA PROTECTION or under the following e-mail contact: datenschutz@ivam.de

2. Which sources and data do we use at all?

We process personal data, received in the context of use of our website, including customers, applicants or interested parties (hereinafter: you).

3. Why do we process your data (purpose of processing) and on what legal basis?

We process personal data in accordance with the provisions of the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG)

a) to fulfill contractual obligations (Article 6 (1) (b) GDPR)

The processing of data may occur in the context of the performance of contracts with you as our customer or to carry out pre-contractual actions.

b) in context of the balance of interests (Article 6 (1) (f) GDPR)

If necessary, we may process your data beyond the actual performance of the contract in order to protect our legitimate interests or the interests of third parties. Examples:

  • to check and optimize requirements analysis actions for direct customer approach,
  • advertising or market and opinion research as long as you have not objected to the use of your data,
  • asserting legal claims and advocacy in legal disputes,
  • ensuring IT security and IT operations of the company,
  • measures for business control and further development of services and products,

c) based on your consent (Article 6 (1) (a) GDPR)

With your agreement to the processing of personal data for specific purposes (e.g.: for marketing purposes, newsletter delivery), the lawfulness of this processing is based on your consent.

d) due to legal requirements (Article 6 (1) (c) GDPR) or in public interest (Article 6 (1) (e) GDPR)

In addition, we are subject to various legal obligations, i.e. legal requirements (e.g.: tax laws). The purposes of processing include, but are not limited to, compliance with tax inspection, reporting obligations and much more.

e) in the context of the establishment of an employment relationship (Article 88 GDPR in connection with article 26 (1) BDSG)

If you apply to us, your personal data may also be processed.

4. What does this mean in detail with regard to the provision of this website with the services available therein and otherwise?

4.1 Provision of the website and creation of log files

Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer. The following data is collected here:

  • information about the browser type and version used
  • the user's operating system
  • the Internet service provider of the user
  • the IP address of the calling computer
  • date and time of access
  • websites from which the user's system reaches our website
  • websites that are accessed from the user's system through our website

The data is also stored in the log files of our system. A storage of this data together with other personal data of the user does not take place.

Legal basis for the temporary storage of data under log files is Art. 6 (1) (f) GDPR.

The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. Therefore, the user's IP address must be kept for the duration of the session. Log files are stored to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes represent our legitimate interest in data handling according to Art. 6 (1) (f) GDPR.

The data will be deleted as soon as it is no longer needed for the purpose of its collection. In case of collecting data for providing the website, they will be deleted when the respective session is completed.

In the case of storing the data in log files, this is the case after no more than seven days. An extended storage is possible. In this case, the users IP addresses are deleted or anonymized, so that an assignment of the calling client is no longer possible.

The collection of data and the storage in log files is essential to provide and operate the website. There is consequently no right to object on the part of the user.

4.2 Use of cookies

When visiting our website, we occasionally use cookies to make our offer user-friendly, effective and secure.

The following data is stored and transmitted in cookies:

  • language settings
  • log-in information for persons who have received access data from us

In the context of the use of technically necessary cookies, we process your personal data in accordance with Art. 6 (1) (f) GDPR.

Technically necessary cookies are used for the purpose of making our website easier for you. Some features of our website can not be offered without the use of cookies. For this it is necessary that the browser is recognized even after requesting another page. We need your cookies for the following applications: (e.g.)

  • adoption of language settings
  • log-in information for persons who have received access data from us

The user data collected through technically necessary cookies will not be used to create user profiles.

Cookies are stored on your computer and transmitted by it to our site. Therefore, you as user have full control over the use of cookies. You can disable or restrict the transmission of cookies by changing your internet browser’s settings. Already saved cookies can be deleted at any time. This can also be done automatically. Disabled cookies may prevent the full functioning of the website.

The data collected in this way will be pseudonymised by technical means. Therefore, an assignment of the data to the calling user is no longer possible. The data will not be stored together with other personal data of the users. The legal basis for the processing of personal data using cookies is Article 6 (1) (f) GDPR.

4.3 Registration for events and ticket shop

You can register for events on our website. For this purpose we use registration forms on our website, and for selling tickets we use the ticket system pretix of the German service provider rami.io Softwareentwicklung, Raphael Michel, Rathausstr. 19/2, 69126 Heidelberg, Germany. You can find more information about pretix's privacy policy here: https://pretix.eu/about/de/privacy

We ask for the following data for this purpose:

  • name, title and form of address
  • e-mail address
  • telephone number
  • full postal address

In addition, the following data is collected upon registration:

  • the IP address of the calling computer
  • date and time of registration

The data is used exclusively for the conducting of the event and for invoicing. If an event is organized with other partners, your data can be passed on to them if this is necessary to carry out the event.

Your data is processed on the basis of Art. 6 (1) (a) GDPR (consent) and Art. 6 (1) (b) GDPR (processing to fulfill a contract).

The collection of your e-mail address and your name is necessary in order to send you a confirmation and further information about the event. The collection of other personal data as part of the registration process is used for invoicing and to prevent misuse of the services or the used e-mail address.

The data will be deleted as soon as it is no longer needed for the purpose of its collection. If you have consented to the further storage in the registration form for the purpose of being informed about further events, your data will be stored until you revoke this consent.

If you choose "credit card" as your payment method in the ticket shop, payment will be processed via Stripe Payments Europe Ltd, Block 4, Harcourt Center, Harcourt Road, Dublin 2, Ireland.

If you choose Stripe as your payment method, the payment data you entered will be transmitted to Stripe. Further information on Stripe's data protection can be found at https://stripe.com/de/privacy

The transmission of your data to Stripe is based on Art. 6 (1) (a) GDPR (consent) and Art. 6 (1) (b) GDPR (processing to fulfill a contract).

4.4 E-mail contact

If you contact us via e-mail, the personal data transmitted with your e-mail will be saved. In this context, there is no disclosure of data to third parties, exept for the processing by our e-mail provider. The data is used exclusively for processing the conversation.

Please note that this data can also be stored by our e-mail provider Google in countries outside the European Union. For more information about Google and the GDPR, please visit: https://www.google.com/intl/en_de/cloud/security/gdpr/

The legal basis for the processing of the data transmitted in the course of sending an e-mail is Article 6 (1) (f) GDPR. If the e-mail contact aims at concluding a contract, then additional legal basis for the processing is Art. 6 (1) (b) GDPR.

In the case of contact via e-mail, this also includes the required legitimate interest in data processing. Due to the legally prescribed retention periods, emails are archived. Personal data sent by e-mail will be saved as well.

You have the option to revoke your consent to the processing of personal data at any time. If you contact us by e-mail, you may object to the storage of your personal data. In such a case, the conversation cannot continue. All personal data stored in the course of contacting will be deleted in this case.

5. Which rights can you claim?

Each data subject has the right of access under Article 15 of the GDPR, the right to rectification under Article 16 EUDATAP, the right to erasure under Article 17 GDPR, the right to restriction of processing under Article 18 GDPR, the right to object under Article 21 GDPR and the right to data portability under Article 20 GDPR. With regard to the right of access and the right to erasure, the restrictions under Article 34 and 35 BDSG apply. In addition, there is a right to lodge a complaint with a supervisory authority (Article 77 GDPR in connection with Article 19 BDSG).

You may revoke your consent to the processing of personal data at any time. This also applies to the revocation of declarations of consent, which were issued to us before the validity of the GDPR, i.e. before May 25, 2018. Please note that the revocation is only effective for the future. Processing that occurred before the revocation is not affected.

Please feel free to contact our data protection officer.

6. Do I have to provide my personal data?

As part of our business relationship, you must provide the personal data that is necessary to enter into a business relationship and perform its contractual obligations, or that we are required to collect by law. Without this data, we will generally have to refuse to conclude the contract or to execute the order or may be unable to complete an existing contract and obliged to terminate it.

7. Is there an automated decision-making?

No. At present, we do not use fully automated decision-making according to Article 22 GDPR in order to establish and conduct business relations. A "profiling" does not take place.

8. Information about your right to object under Article 21 GDPR

8.1 Individual right to object

You have the right at any time, for reasons arising out of your particular situation, to object to the processing of personal data relating to you which takes place according to Article 6 (1) (e) GDPR (data processing in the public interest) and Article 6 (1) (f) GDPR (data processing on the basis of a balance of interests); this also applies to a profiling based on this provision in terms of Article 4 (4) GDPR.

In case you object, we will no longer process your personal data unless we can establish compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is necessary for the purpose of enforcing, pursuing or defending legal claims.

8.2 Right to object to the processing of data for direct marketing purposes

In individual cases, we process your personal data in order to conduct direct marketing campaigns. You have the right to object at any time to the processing of your personal data for the purposes of such advertising; this also applies to profiling insofar as it is associated with such direct marketing. If you object to the processing for direct marketing purposes, we will no longer process your personal data for these purposes.

8.3 Recipient of the objection

The objection may occur form-free with the subject "objection", stating your name, your e-mail address and your address and should be addressed to:

IVAM Service GmbH
Joseph-von-Fraunhofer-Str. 13
DE-44227 Dortmund
+49 231 9742 168
datenschutz@ivam.de

9. Further information

If you want more Information that cannot be provided to you by this privacy policy or if you would like more information on a particular matter, please contact our data protection officer. He will be glad to help you.